Electronic Files

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Electronic Files

From flexible document management system to professional solution for electronic files and process handling system.

Electronic Files

Materna implements strategic projects for electronic files and electronic process handling. This is based on own solutions as well as technologies of leading manufacturers.

Focus on Agenda 2020

The e-file is considered one of the most important topics of administrative modernization within the Federal Government's Agenda 2020. The e-government law of the federal and state governments sets the pace. The e-administration organizational concept contains various modules for digitizing the administration and thus offers authorities strategic and organizational assistance.


Electronic management of correspondence

With the help of document management solutions, documents can be managed electronically in e-files and processes can be handled electronically. With electronic process processing and collaboration, processes without media discontinuity can be mapped. A connection of specialist processes or a legally compliant qualified electronic signature with electronic long-term storage perfectly complement this process chain.

Our services

Document management by Materna

  • Analysis, consulting and optimization of administrative processes
  • Process design without media discontinuity
  • Electronic process handling
  • Automated document creation
  • Electronic file management
  • Development and integration of authority-specific specialist procedures
  • Connection of nPA (new ID card) and ePayment
  • Integration into existing infrastructures
  • Migration of legacy data

Market-leading products

Implement statutory guidelines with document management

Materna advises and supports public administration in implementing statutory guidelines. These include the organizational concept of e-administration as the successor of DOMEA©, the technical guideline for long-term storage TR-ESOR and the e-government law. We combine our know-how with a selection of products from market-leading partners (Ceyonic, Combionic, Governikus, Microsoft, OpenText) and offer our own standard and user-oriented solution modules such as the eFile basic package and CMIS-X Explorer integration.


A selection of our document management references

  • Bavarian Parliament
  • Federal Office of Justice
  • Federal Ministry of Justice and Consumer Protection
  • Federal Institute for Occupational Safety and Health
  • Datenverarbeitungszentrum Mecklenburg-Vorpommern GmbH
  • Directorate General of Customs
  • Hessian Ministry of Justice

eFile basic package

Professional overall solution for electronic file and process handling

Materna's eFiles basic package is a flexibly integrable solution for professional electronic file and process handling. The Federal E-Government Act (EGovG) requires federal authorities to keep records electronically by 1 January 2020 at the latest. Numerous federal states are also aligning themselves towards the project and are pushing ahead with digitization within their administration.

nscale eGOV by Ceyonic

Flexible document management system for official requirements

With nscale eGOV from Ceyoniq, Materna has a flexible document management system in use that is tailored to the public administration. With the strong team from Materna and Ceyoniq, administrations can perfectly implement the latest e-government legislation.

DOMEA© by OpenText

Intuitively applicable, certified solution for various authority scenarios

DOMEA© by OpenText is a certified solution for document management and process processing. Materna has several years of experience in the realization of large-scale projects for document management and process processing.


Integration solution for DOMEA® by OpenText and Microsoft Explorer

With CMIS-X, Materna has developed a solution approach for the use of document management systems especially for administrations. CMIS-X is ideally suited for all users who are familiar with the user interfaces of Microsoft Windows and Microsoft Office and who also want to use them for storing in hierarchical storage structures.